Receptionist and Office Coordinator

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), YVR is made up of a team of diverse people who are working collaboratively to Connect BC proudly to the World. Safety is at the core of everything we do; we’re innovative, fun, and we invest in our people. With high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness, we’re looking for someone to join our team.

Position overview 

We have 1 permanent, full-time and 1 permanent, part-time opportunity for a Receptionist and Office Coordinator. While these positions designated worksite will be at YVR Link and Marine Gateway respectively, the successful candidates will be expected to work at both locations and provide coverage when required.

Reporting to the Manager, CEO Office l Executive Assistant to the President and CEO, this role is an integral part of the Executive Administration team, responsible for presenting a professional, welcoming and knowledgeable first contact to Board of Directors, guests, tenants, vendors and staff. The successful candidate will undertake responsibility for the smooth operation and appearance of corporate reception and general office functionality, while partnering with other internal departments from time to time on special initiatives. This role is performed 100% in office.

Key responsibilities include:  

• Present professional and welcoming first contact to guests, tenants, vendors and staff in person and on the phone.
• Receive and dispatch couriers, distribute mail that are marked appropriately, as well as receive tender documents ensuring deadlines are met.
• Provide office coordination support to management when required which may include support with office moves/relocation.
• Assist with typing, document distribution, database entry including drafting office protocol when necessary.
• Aide staff in booking meeting rooms, coordinating contracts, logistics, monthly billings as well as coordinate catering pick-up if necessary.
• Ensure office equipment is well maintained on a daily basis, report any problems and follow-up on repairs.

Key qualifications include:

• Completion of a high school diploma or equivalent to about 12 years of schooling, with at least 2 years of recent, related administrative experience, or an equivalent combination of training and experience.
• Recent, related receptionist and office administrative experience.
• Excellent working knowledge of MS Office (including Excel and Word).
• Strong attention to detail as well as organizational skills in order to multitask and work under pressure.
• Solid people skills, a customer service mindset with the ability to work within a team.
• Strong work ethic, professional and reliable, with a passion for what you do.

This position is open to Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.

Salary Range : $47,540 to $62,135 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity.

At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits.

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.

Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at careers@yvr.ca.